Know what the job cost.
While it's still the job.
Bids, supplier invoices, receipts, change orders — booked against the job the day the money moves. Not reconstructed from a shoebox in March.
Every dollar has a job number.
A receipt from the supply house books to the job it belongs to the day it exists. When someone asks how the Henderson job is running, the answer is a number on a screen — not a feeling, and not next quarter's bad news.
The estimate is arithmetic, not argument.
Unit prices, quantities, and markups live as rules, and the estimate regenerates from the same numbers every time. When material goes up, the next bid already knows — nobody bids January work at October prices.
The paper trail writes itself.
Invoices, change orders, and payments render straight from the record — reproducible, down to the byte. When the dispute comes eighteen months later, the answer is a lookup, not a search of the truck.
Change orders stop leaking.
Extra work becomes an entry the moment it's agreed — priced, recorded, and on the next invoice. The margin stops disappearing into "we'll settle up at the end."
The office fits in the folder.
Jobs, customers, vendors, and money in one place, on your machine. Every promise and every payment stays with the business — through the season, the audit, and the sale of the company someday.
Margins aren't lost at the bid.
They're lost in the receipts nobody booked. Book them the day they happen.
more: accounting & payments · security & audit · automation